Certified Email with Legal Validity

With certified email, you can prove the making available: the certificate records the sending, the delivery to the recipient's server, and the exact content.

If the person does not open the message, you demonstrate that the communication was accessible to the recipient on a specific date and time (key in extrajudicial attempts or calculation of deadlines). If it is opened later, the system records that reading and adds it to the timeline of the evidence.

Yes. The certificate generates electronic documentary evidence with signature and time stamp, which includes issuer, recipients, subject, full content, attachments, and technical traceability (servers, IP, delivery results).

In practice, it allows you to certify prior notifications (binding offers, claims, contractual changes) and reduce the need for ad hoc expert reports by providing complete and verifiable evidence. (This is not legal advice: the specific use will depend on the case and the criteria of the resolving body.)

The service aligns with the certified electronic delivery recognized by the European framework, which facilitates its cross-border use as evidence.

The specific procedural admissibility may vary depending on the procedure or country, but the format (signature, timestamp, traceability) is designed to fit with European standards and good practices of eIDAS.

You don't change tools:

1) Write your email in Gmail, Outlook, or your corporate client (include attachments if any).
2) Add the Legalpin address we provide in CC.
3) Send and instantly receive your PDF certificate.

Best practices: use a descriptive subject and, if there are multiple recipients, include them without problem (the evidence will reflect the trace for each one).

It includes: sender, recipients, subject, date/time of sending, delivery (or attempt and reason for failure), read receipt if it occurs, full content of the message, attachments (with their hash), IP and involved servers, in addition to electronic signature and timestamp.

Verification: any party can check the integrity of the certificate and the hashes; the timestamp proves that the evidence existed at that moment. You can also download again the evidence from your panel.

Yes. The attachments travel encrypted and their integrity is guaranteed by a hash included in the certificate.

Recommendations: use non-editable formats when appropriate (PDF), name the files clearly, and keep the same version you sent. For very large files, consider compressing or linking to a repository (the link will be reflected in the content).

The system records the technical event: hard bounce (non-existent domain), soft bounce (mailbox full, size exceeded), antispam filters, or server timeouts.

With that trace, you can prove due diligence and decide to retry with adjustments (e.g., reduce attachment size) or change channels. Improve deliverability by keeping SPF/DKIM/DMARC correctly configured in your domain.

Yes. We apply encryption, signature, access control, and secure custody of evidence, following principles of minimization and purpose limitation.

You can request the data processing agreement (DPA), review retention policies, and define who within your organization can access the evidence.

The certificate arrives in seconds after sending. The evidence is stored and you can download it when you need it.

As an internal policy, we recommend archiving a copy in your document manager (with clear name and metadata) for future searches and audits.

The burofax or notarial intervention are still useful when the recipient requires a physical channel, the regulations impose it, or you are looking for an in-person action (minutes, proceedings).

For most day-to-day legal notifications, certified email provides the same evidentiary purpose with less cost, more speed, and better technical traceability.